Application to Exhibit: Terms & Conditions
Form Art Festival
GENERAL
1.1. All prospective exhibitors should apply online via our Apply for Form page. This will link you to a Google Form.
1.2. Submitting an application and meeting our criteria does not guarantee you a space at the Fair.
1.3. We will invite exhibitors according to how closely applications meet our criteria and to ensure a wide choice and balance of types of work on display.
1.4. You apply for a stand of a chosen size in a designated area of the Pavilion, not a specific location within that area.
1.5. You agree to exhibit for the duration of the Fair. Exhibitors must be ready to exhibit on opening and remain until the close of the Fair, unless otherwise instructed. Opening hours (to be confirmed) are:
Fri 15 May 2026: 2pm to 8pm
Sat 16 May 2026: 10am to 5pm
Sun 17 May 2026: 10am to 4pm
1.6. Exhibitors can only display their own work and as declared on their application form.
1.7. Any work offered for sale to the public must be safe, legal, and appropriate for sale.
1.8. You must carry appropriate Public Liability Insurance.
1.9. Exhibitors are liable for any damage, injury or other incident caused by stock or equipment on their stand.
1.10. Failure to adhere to the Terms and Conditions listed above will result in your offer to exhibit being withdrawn.
1.11. We reserve the right to amend these Terms and Conditions at any time.
1.12. If you need additional support in filling out the application form, or need guidance on how to exhibit, please contact us on hello@formfalmouth.com.
CRITERIA FOR SELECTION
2.1. All work must be your own original work and not infringe any copyright.
2.2. You should be based in Cornwall or your work must have a strong connection to Cornwall.
2.3. Your work should demonstrate high quality and skilful application of your practice.
2.4. You are knowledgeable and passionate about your practice.
2.5. You present your work in an interesting and eye-catching manner.
2.6. You champion sustainable practice whenever possible.
2.7. You must apply as a single person/business. Shared applications will not be permitted unless from a collaborative exhibiting group without physical premises.
2.8. You must have your own payment facility for purchases.
2.9. Please note: in order to keep the Fair affordable, there is a maximum selling price for any one product of £2,950.
2.10. Your application will not submit without attached photos. See below for requirements
Three images of your work - at least one of these must be 5:4 portrait aspect ratio which you would happy to represent your work on Instagram. Other aspects will be cropped to fit the format and may not represent your work correctly.
One artist/maker portrait or studio/artist at work image
One image of a previous exhibition or your work on display (not required for mini stand applicants)
Image format: jpg. only / ideally 500KB (no bigger than 1 MB) / 1800 x 1800 pixels (1:1 square) or 1800 x 1440 (5:4)
Image label: Business Name/Image Title (letters, numbers, underscores and hyphens only, no other characters)
2.11. Taking part in a previous Form Art Fair does not guarantee a space at Form 2026. Likewise, exhibiting at Form previously does not mean you will not get a space. We do not have a “rest” policy. The decision is purely made on the mix of applications received.
2.12. If you have any questions regarding our application process or criteria, please email us at hello@formfalmouth.com
INSURANCE & SAFETY
3.1. Exhibitors must have and carry with them public, product, and if relevant, employers’ liability insurance while exhibiting at the Fair.
3.2. Exhibitors agree to indemnify Form Falmouth and its affiliates and their partners, officers, directors, employees, representatives, agents, contractors, and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses (including professional fees and costs) suffered or incurred directly or indirectly.
3.3. You will be required to provide documentary evidence for any product or equipment that requires a certificate of safety inspection – this may be formal certification signed by a competent person or a Portable Appliance Test (PAT) sticker as appropriate.
STAND INFORMATION
4.1. There are various types of space available:
Theatre - Standard @ £210 = 2m wide x 1.5m deep (empty space)
Garden - Standard @ £185 = 2m wide x 1.5m deep (empty space) - all stands will be under cover of the glazed pergola in the garden but are outside
Mini stand @ £75 1m x 1.5m approx (includes 75cm square table) - these stands are only for first time, student or start-up exhibitors - support can be provided to help you with how to exhibit
We can also accommodate a limited number of larger stands in the theatre for groups or artists with larger works if required - price dependent on size. Please apply and contact us to discuss prices and locations.
If you do not mind where you are located then you can select both Theatre and Garden and we will allocate space according to the best layout of work for the visitor.
If you apply for theatre or garden and there is insufficient space in your preferred are, we may come back to you and ask if you wish to take a stand in a different location.
Due to issues with the marquee in 2024 (sloping area, rain ingress etc) we will not be offering marquee stands in 2026.
We have had to increase stand fees due to the rising costs associated with running events. As a not-for-profit event we spend all the money we receive to ensure we optimise the success of the festival.
4.2. The stand is an empty space with no division between exhibitors therefore your display layout, including table size, should allow for space between the stands.
4.3. Additional requirements:
Tables (120cm long x 75cm wide) are available to rent at an additional cost of £15. This is an increased cost on 2024 due to rising hire costs. We charge only what it costs to hire the tables.
Power can be provided for products which require electricity to operate - there are limited power outlets therefore please let us know if you require access to electricity.
If you require us to provide a facility to hang artwork then this can be arranged at an additional cost of £20 - please note this in your application. Please note that if you have hanging work you are required to use our hanging boards to ensure the fair looks cohesive.
4.4. Please ensure any table (including one rented from us) or stand that you use has a suitable floor length covering or facing to ensure any storage required underneath is not visible.
OUTCOME OF APPLICATION
5.1. All communication about your application will be conducted via email. Please make sure your email address is correct. Please check your spam/junk folders if you think you should have heard from us.
5.2. We will notify you by email if you are successful in securing a place, if we have placed you on the reserve list, or if you have been unsuccessful this year.
Successful applicants:
5.3. You will be invoiced and be required to pay the stand fee within 7 days of invoicing to secure the place.
5.4. Payments must be made by BACS using an online banking facility or in person at a bank branch. Our account details will be on the invoice. We do not accept payment by cash, cheque, or PayPal.
5.5. You will be required to provide proof of Public Liability Insurance with your payment.
5.6. You consent to use of public business information (such as business name, website address, social media links and supplied images) for marketing purposes and by third party organisations as appropriate for event promotion.
5.7. You agree to market the event on your own social and digital channels to your mailing lists and followers – Form logos will be provided.
5.8. Practical information about venue access, set-up, close down etc will be provided by the end of March 2026. Please note that no parking is available at the Pavilion for exhibitors during the Fair.
Unsuccessful applicants:
5.9. We regret that no feedback can be given by the organisers as to the decision.
PRIVACY
6.1. By completing an application form you are opting in to communications from Form Falmouth.
6.2. Our Privacy Policy can be found here.
6.3. If you are unsuccessful the information submitted on your application form will be deleted from our records.
CANCELLATION BY FORM FALMOUTH
7.1. Should the event be unable to go ahead due to unforeseen circumstances, Form Falmouth will notify exhibitors by email, at the email address provided as soon as possible.
7.2. Form Falmouth is not liable for any costs incurred by exhibitors due to cancellation beyond the control of Form Falmouth. Exhibitors should insure against this possibility if they feel it is appropriate.
7.3. With the majority of the stands being under cover, the event is unlikely to be cancelled due to forecast poor weather. However, applicants for outside stands should be aware of the possibility of inclement conditions and make appropriate arrangements to protect their work.
CANCELLATION BY EXHIBITORS
8.1. Cancellations must be made by email to hello@formfalmouth.com
8.2. Any Exhibitor fees will be refunded if cancelled by 6 March 2026.
8.3. Exhibitor fees will be refunded if cancelled by 17 April 2026 and the stand can be reallocated to someone on our waiting list, otherwise 50% of the fee will be retained to cover costs.
8.4. After 17 April 2026 the Exhibitor is liable for the full fee.